Privacy policy
How Agilys NXT collects, uses, and protects personal information when you visit our website, contact us, or apply for a role through us.
The short version
- We collect only what you send us, plus basic technical data needed to run the website.
- We use it to answer your enquiry, run a hiring search, or work with your company. We do not sell it.
- If you are a candidate, we share your profile with a client company only after you agree to be put forward for that role.
- You can ask to see, correct, or delete your information at any time by writing to info@agilysnxt.com.
01Who we are
Agilys NXT is the trading name of Maruthiramana Spectrum Private Limited, a company registered in India, with its registered office at H No 5-497, Izzathnagar, Khanamet, Kondapur, Serilingampally, K.V. Rangareddy, Telangana 500084.
When this policy says "Agilys NXT", "we", "us", or "our", it means that company. For the personal information described here, we decide why and how it is used, which makes us the Data Fiduciary under India's Digital Personal Data Protection Act, 2023.
02What this policy covers
This policy covers personal information we collect through agilysnxt.com and through our own business dealings, including:
- Visitors to our website
- People who contact us about our services
- Candidates and job applicants, whether for roles at Agilys NXT or for roles at our clients
- Contacts at our clients, prospective clients, and suppliers
It does not cover data we handle on a client's behalf. When we code charts, manage revenue cycle work, or clean and migrate data for a client, we act on that client's instructions under a written agreement. That client's own privacy notice and our contract with them govern that information.
03Information we collect
Information you give us
- Contact details: your name, work email, phone number, company, and job title when you email or call us.
- Enquiry details: what you tell us about your requirement, such as the role you need filled or the work you want scoped.
- Candidate details: your résumé, work history, skills, qualifications, current and expected pay, notice period, location, and availability.
Information collected automatically
- Technical data: IP address, browser and device type, pages visited, and the date and time of your visit, recorded in our hosting provider's server logs.
- Cookies: small files set on your device. Cookies that are not strictly necessary are set only if you allow them. See Cookies.
Information from other sources
For recruitment, we may receive candidate profiles from recruitment partners and sourcing agencies we work with, or find publicly available professional profiles. When we do, we tell the candidate where we got their details the first time we contact them.
04How we use it
We use personal information only for the purposes below. We do not use it for any unrelated purpose without asking you first.
We do not sell personal information, and we do not use it to make automated decisions that have legal or similarly significant effects on you.
05Candidates and applicants
If you are looking for a role through us, these commitments apply:
- We tell you the role and the client company before we share your profile with anyone.
- We share your profile with a client only after you agree to be put forward for that specific role.
- We share only what the client needs to assess you. We remove details such as your home address unless the client needs them.
- If a client hires you on a contract through us, we process the information needed for your engagement, such as timesheets and payment details.
- You can ask us at any time to stop considering you for roles and to delete your profile.
06Cookies
We use cookies that are strictly necessary for the website to work. We use statistics or other optional cookies only if you allow them through our cookie banner.
Our Cookie policy lists every cookie we use, what it does, and how long it lasts. You can change your choice at any time.
07Who we share it with
We share personal information only where needed, and only with:
- Client companies: candidate profiles, and only after the candidate agrees as described above.
- Service providers: companies that help us run the business, such as website hosting, email, and cloud storage providers. They may use the information only to provide their service to us.
- Recruitment partners: sourcing agencies we work with on a specific search, limited to what that search needs.
- Professional advisers: our accountants, auditors, and lawyers, under a duty of confidentiality.
- Authorities: government bodies, courts, or regulators, when the law requires it.
If our business is reorganised, merged, or sold, personal information may pass to the new owner, who must continue to protect it in line with this policy.
08Where it is stored
We are based in India. Some of our service providers store data on servers in other countries, and many of our clients are based in the United States. When personal information is transferred outside India, we do so only as permitted under Indian law and take reasonable steps to make sure it stays protected.
09How long we keep it
- Enquiries: up to two years after our last contact, unless we start working together.
- Client and supplier records: for the length of the relationship, then as long as tax and accounting law requires.
- Candidate profiles: up to two years after our last contact, or sooner if you ask us to delete them.
- Server logs: for the period set by our hosting provider, usually a few weeks.
When we no longer need information, we delete it or make it anonymous.
10How we protect it
We use reasonable technical and organisational measures to protect personal information. These include encrypted connections to our website, access limited to people who need it, and password-protected accounts.
No system is completely secure. If a breach affects your personal information, we will tell you and the Data Protection Board of India as the law requires.
11Your rights
Under India's Digital Personal Data Protection Act, 2023, you have the right to:
To use any of these rights, email info@agilysnxt.com. We may ask you to confirm your identity first. If you are not satisfied with our response, you can complain to the Data Protection Board of India.
If you live outside India, you may have similar rights under your local law. Contact us and we will help.
12Children
Our website and services are meant for businesses and working professionals. We do not knowingly collect personal information from anyone under 18. If you think a child has sent us their information, contact us and we will delete it.
13Changes to this policy
We may update this policy as our services or the law change. The date at the top of this page shows when it last changed. If a change significantly affects how we use your information, we will highlight it on this page or tell you directly.
14Contact and grievances
For any question about this policy, a request about your information, or a complaint, contact our Grievance Officer. We aim to acknowledge requests within 7 days and to resolve them within 30 days.
Sri Harsha Gentela
Maruthiramana Spectrum Private Limited (Agilys NXT)
H No 5-497, Izzathnagar, Khanamet, Kondapur, Serilingampally, K.V. Rangareddy, Telangana 500084, India